1. WHO WE ARE
The company F2A S.r.l. (hereinafter referred to as the “Company”), in its capacity as Data Controller, pays the utmost attention to the security and confidentiality of its customers’ personal data when carrying out its activities.
2. WHICH PERSONAL DATA CONCERNING YOU MAY BE COLLECTED
The following categories of personal data may be collected about you:
Contact details – information about your name, surname, company name, company role, telephone number, email address.
3. HOW WE COLLECT YOUR PERSONAL INFORMATION
The Company collects and processes your personal data if you subscribe to the Company’s newsletter and notice service, and when you ask a question or request information through the site.
Please help us to keep your personal data up to date by informing us of any changes.
4. FOR WHICH PURPOSES YOUR PERSONAL DATA MAY BE USED
The processing of personal data must be justified by one of the legal conditions provided for by the current legislation on the protection of personal data as described below.
a) Sending of periodic newsletters
The Company may process your contact details for communication purposes, in order to send you a periodic newsletter at your request, aimed at keeping you updated on services or initiatives promoted by the Company. The conferring of data takes place for the purposes of fulfilling contractual obligations, and is required to respond to your requests, failing which we can not proceed.
b) Compliance with legally binding requests to fulfill a legal obligation, regulations or provisions of the judicial authority, as well as to defend a right in court.
The Company may process your personal data to fulfill a legal obligation and/or to defend its rights in court. The processing of data takes place in order to fulfill legal obligations, which the Company is obliged to comply.
c) Meeting your requests for information or answers to questions you have asked
The Company may process your personal data when you ask a question or request information through the site, due to a legitimate interest of the Company in managing the relationship with you.
d) Marketing, commercial and promotional purposes
The Company may process your data for marketing, commercial and promotional purposes carried out directly by the Company in order to contact you about sales promotions, including market research and the sending of communications relating to events, carried out through automated methods of contact (e-mail.) and traditional methods of contact (for example, telephone call with operator). The processing of data for these purposes can only take place upon acquisition of your consent. The failure to give your consent does not have consequences on contractual relationships, and the provision of consent for this purpose is optional, and thus there are no consequences in case of refusal to provide it, if not the impossibility for the Company to proceed as indicated.
5. HOW WE KEEP YOUR PERSONAL DATA SECURE
The Company uses a wide range of security measures to ensure the protection and maintenance of the integrity and accessibility of your personal data.
All of your personal data is securely stored on our suppliers’ servers or on physical copies and is accessible and usable in accordance with our own standards and security policies and those of our suppliers.
6. HOW LONG WE KEEP YOUR INFORMATION
We retain your personal data only for the time necessary to achieve the purposes for which the data were collected or for any other legitimate purpose related. Therefore, if personal data are processed for two different purposes, we will retain such data until the purpose with the longest term ends, and we will no longer process personal data for the purpose for which the retention period has expired.
We limit access to your personal data only to those who need to use it for the purposes indicated above.
Your personal data that is no longer necessary, or for the processing of which there is no longer a legal basis, will be destroyed in a secure manner.
Below are the storage times in relation to the different purposes listed above:
a) sending of a newsletter: personal data processed for this purpose may be kept for 24 months from the date on which we obtained your last subscription to the service
b) purposes of fulfilling a legal obligation, regulations or provisions of the judicial authority: your data may be kept for the time necessary to fulfil the obligation under the law, regulations or provisions of the judicial authority
c) in the event of a dispute: in the event that we defend or act or even make claims against you or any third party, we may retain personal data that we reasonably deem necessary to process for such purposes, for as long as such claim may be pursued.
d) replying to your requests for information or answering your questions: the personal data processed for this purpose may be kept for 24 months from the formulation of the question.
e) marketing, commercial and promotional purposes: the data processed for this purpose may be kept for 24 months from the date on which we obtained your last consent for this purpose.
7. WHO WE MAY SHARE YOUR PERSONAL DATA WITH
Your personal data may be accessed by duly authorized employees, as well as external suppliers, designated, if necessary, Data Processors, who provide support for the services, Studio Associato Servizi Professionali Integrati and other companies controlled by F2A S.r.l..
Please contact us if you have any questions regarding the way we process your personal data, or if you would like to ask to view the list of Data Processors and other subjects to whom we disclose data.
The contact details of the Company, as Data Controller, are as follows:
Registered office: Milano, via della Moscova n. 3, 20121
Tel: +39 02.40999.1
Fax: +39 02.40914959,
Web site: www.f2a.biz.
The contact details of the Personal Data Protection Officer (DPO) are as follows:
Dr Marina Torcello
Cell. +39 335.6613635
9. YOUR DATA PROTECTION RIGHTS AND YOUR RIGHT TO FILE COMPLAINTS BEFORE THE DATA PROTECTION AUTHORITY
Under certain conditions you have the right to ask us:
– access to your personal data,
– the receipt of personal data concerning you and their transmission to another Data Controller
– the rectification of data in our possession,
– the deletion of any data for which we no longer have any legal basis for processing,
– opposition to processing where provided for by the applicable legislation
– the revocation of your consent, if the processing is based on consent;
– the limitation of the way in which we process your personal data, within the limits provided by the legislation on the protection of personal data
The exercise of these rights is subject to certain exceptions aimed at safeguarding the public interest (e.g. the prevention or identification of crimes) and our interests (e.g. the maintenance of professional secrecy). In the event that you exercise any of the above-mentioned rights, it will be our responsibility to verify that you are entitled to exercise them and we will normally reply within one month.
We will make all possible efforts to address your concerns in the event of any complaints or reports about how your data will be processed. However, if you wish, you may submit your complaints or reports to the Data Protection Authority, using the relevant contact details: Data Protection Authority – Piazza Venezia n. 11 – 00187 ROME – Fax: (+39) 06.69677.3785 – Phone: (+39) 06.696771 – E-mail: firstname.lastname@example.org – Certified mail: email@example.com